In this module, we focus on getting text, paragraphs and sections – the meat of the document – to look great. We’ll explain how to insert special characters. We’ll cover the different methods of editing text, and we’ll look at formatting both text and paragraphs.
We’ll also look at style and WordArt, as well as covering the different types of breaks to break up and organize documents.
Inserting and Selecting Text and Paragraphs
|Topics in this Lesson||Select text with the mouse or keyboard Insert special characters|
Select Text with the Mouse or Keyboard
In order to make changes to your text, you’ll need to know how to select it first.
Show participants how to use the keyboard to select text.
The selected text is highlighted.
Here’s how to use the mouse to select text.
Here’s how the mouse shortcuts for selecting text.
Insert Special Characters
Special characters are symbols that don’t appear on the keyboard. Common special characters include copyright and trademark symbols, currency signs and math symbols.
Here’s how to insert special characters.
Here’s how the More Symbols option to open the Symbols dialog box. Browse through the available symbols or special characters. To insert one, select it and select Insert.
|Topics in this Lesson||Cut and paste text Copy and paste text using keyboard shortcuts Automatically change text using AutoCorrect Replace Text|
Cut and Paste Text
Word makes it easy to move text in your document. You can cut text to remove it and paste it elsewhere.
Here’s how to cut and paste text. Use the following procedure.
Copy and Paste using Keyboard Shortcuts
Cut, copy and paste are such common actions, that you should learn the keyboard shortcuts.
Here’s how to copy and paste text using the keyboard shortcuts. Use the following procedure.
Change Text Automatically Using AutoCorrect
AutoCorrect is a Word option that corrects common typing errors and misspellings, as well as some kinds of other errors.
Here’s how AutoCorrect changes text automatically.
Here’s how the AutoCorrect options.
You can quickly replace one or more instances of a word or phrase using the Find and Replace dialog box.
Here’s how to replace text.
|Topics in this Lesson||Apply font face and size Use the font context list Apply formatting with the Format Painter Highlight text|
Apply Font Face and Size
The look of your text and document is largely made up of what font face and style you use. Fonts give your text a different feel to make up your design.
Here’s how to apply font face and size.
Use the Font Context List
You may have noticed the context menu that appears when you select text. This makes it easy to change the font and size.
Here’s how the font context list that appears when you select text.
Use the Format Painter
The Format Painter allows you to copy the formatting of your text and use it again.
Here’s how to apply formatting by using Format Painter.
Apply a highlighter to text to help it stand out.
Here’s how to apply a text highlighter to text sections.
|Topics in this Lesson||Change spacing Add or remove space before or after a paragraph Use Indents and Tabs Clear formatting|
Change Line Spacing
You can control the amount of space in between lines with Line Spacing.
Here’s how to set line spacing.
Change Paragraph Spacing
The space before and after a paraph is different than line spacing. This helps in your design with grouping items together. For example, you might want extra space before a heading to separate it from the other text.
Here’s how to add or remove space before or after a paragraph.
The amount added by default is usually 12 points.
Use Indents and Tabs
Indents and tabs are another way to give your document a professional finish, depending on the look you are trying to achieve.
Here’s how to add a whole paragraph indent. Use the following procedure.
The Clear Formatting tool removes all of the formatting properties from the selected text or an entire paragraph.
Here’s how to clear formatting.
Using Styles and WordArt
|Topics in this Lesson||Apply built-in styles to text Change text to WordArt|
Apply Built-in Styles
Word supplies a number of built-in styles, based on the theme and document formatting, that quickly give your document a professional finish.
Here’s how to apply built-in styles to text.
Note that the Style Gallery is also available from the context menu when you select text to make it easy to apply built-in styles for the selected characters.
Change Text to WordArt
WordArt can quickly add impact to your document.
Here’s how to change text to WordArt.
WordArt is placed in a separate text box and can be formatted like other objects. We’ll talk more about formatting objects in Module 5.
Breaking Up Text
|Topics in this Lesson||Insert a page break Insert a section break Insert a column break Format text in multiple columns Add a landscape section to a portrait-oriented document|
Insert a Page Break
Page breaks can give your documents a professional polish by making sure that certain content starts on a new page.
Here’s how to insert a page break.
Insert a Section Break
Sections make it possible to include different headers and footers, different types of page numbers, and different page layouts in the same document.
Here’s how to insert a section break.
Change Page Setup Options for a Section
This topic illustrates one of the ways that having sections in your document can help create a professional-looking finished product.
Here’s how to add a landscape section to a document that is portrait oriented. Use the following procedure.
The new section has a different page orientation.
Create Multiple Column Layout
Columns are great for certain types of content, like newsletter articles or an index.
Here’s how to format text in multiple columns.
Insert a Column Break
If you want to control the text you’ve formatted in columns, you can insert a column break.
Here’s how to insert a column break.