A picture is worth a thousand words. Our brains can process visual information much faster than words, so adding graphical elements to your document is a great way to communicate your message. This module takes a closer look at a few options within Word.
We’ll start with inserting different types of graphic elements, including shapes, pictures, screenshots and text boxes. Then we’ll look at how to format and apply different effects to those graphics. Finally, we’ll dive into SmartArt to learn how to insert these elements, format them, and modify their content.
Insert Graphic Elements
|Topics in this Lesson||Insert shapes Insert pictures Insert a full-size screenshot Insert a screen clipping Insert a text box|
Shapes are the foundation of graphic elements in Word. You can do many things with shapes, both basic and advanced. Word has a number of built-in shapes for you to easily draw to enhance your documents.
Here’s how to insert shapes.
You can insert any picture file from your computer or other media drive using the Insert Picture tool.
Here’s how to insert pictures.
Word inserts the picture.
Insert a Full-Size Screenshot
You can capture an image of your screen and add it to your document using a screenshot.
Here’s how to insert a full-size screenshot.
Word inserts the image and may scale it to the width of your document.
Insert a Screen Clipping
If you don’t want the full screen for a screenshot, you can capture a screen clipping that just shows part of your screen.
Here’s how to insert a screen clipping.
Insert a Text Box
Text boxes give you the freedom to enter text anywhere on the page, such as for creating call outs or side bars. You simply draw the text box wherever you want it and enter the desired text.
Here’s how to insert a text box.
Word inserts the text box. If you selected Draw Text Box, draw the text box just like a shape.
Note the anchor pointed out in the following illustration.
Formatting Graphic Elements
This lesson looks at some basic tasks for working with graphic elements.
|Topics in this Lesson||Select a shape Format a shape Set the text wrapping Set positioning for a picture Add alternative text to objects for accessibility|
Select a Graphical Element
Picture handles appear around a shape, picture, or other graphic element when you select it. The handles must be present for you to move or delete these objects.
Here’s how to select a graphical element.
Format a Shape
Shapes can be formatted with fill, outline, and effects.
Here’s how to format a shape.
Set the Text Wrapping
Graphic elements can appear in line with the rest of your text, or you can use text wrapping.
Here’s how to set the text wrapping for a picture.
The Position option on the Format tab allows you to set positioning for graphical elements that are not in line with text.
Here’s how to set positioning for a picture
Add Alternative Text
Alt Text provides additional information to make your document more accessible to those with disabilities. Alt text includes a title and description for graphical elements for visually impaired users who use screen readers to read a document.
Here’s how to add alternative text to objects for accessibility.
|Topics in this Lesson||Apply a picture style Apply picture effects Apply artistic effects Remove the background from a picture|
Apply a Picture Style
Word includes a number of built-in styles to quickly provide a finishing touch to images in your document.
Here’s how to apply a picture style.
Apply Picture Effects
You can apply various effects to give your pictures your own style.
Here’s how to apply picture effects.
Apply Artistic Effects
Word includes a number of artistic effects to give your pictures a special look.
Here’s how to apply artistic effects.
Remove the Background from a Picture
The Remove Background feature allows you to remove a background from a picture to accent or highlight the subject of the picture or remove distracting detail.
Here’s how to remove the background from a picture.
Word displays the Background Removal tab with some areas automatically marked for removal.
|Topics in this Lesson||Insert SmartArt Add Text to SmartArt Format SmartArt Modify SmartArt Graphic Content|
SmartArt is a set of pre-defined graphics to help you convey different types of information. There are templates for lists, processes, cycles, hierarchies, relationships, matrices, pyramids, and pictures.
Show participants how to insert SmartArt.
Word inserts the selected SmartArt graphic in the document at the current cursor position.
Add Text to SmartArt
Word makes it easy to add your own text to SmartArt diagrams.
Here’s how to add text to a SmartArt graphic by using the Text Pane.
Word opens the Text Pane.
The SmartArt text adjusts to fit the graphic. The more text you enter in each graphic element, the smaller the text will become.
Not only can you easily insert a variety of SmartArt designs, you can quickly customize them.
Here’s how to change one of the shapes in the SmartArt.
Add Shape to SmartArt
Word provides additional tools for customizing your SmartArt, including adding more shapes to the diagram.
Here’s how to add a shape to the SmartArt layout.